EXOCLASS is a system designed for educational activity organizers who want to abandon Excel and manual work and manage all activities in one place. The platform automates registrations, payments, attendance, and communication, providing clarity for both administrators and parents. The system is designed for growth – from a few groups to hundreds of activities and thousands of customers.

Organizers of educational activities (clubs, academies, camps) have long relied on manual solutions. This becomes a serious obstacle to growth when the number of activities, students, and payments begins to increase rapidly.

• Parents often forget to pay for services on time, and manual account tracking does not allow for a quick response. Late payments demotivate the administration and directly affect operating income.
• Registration, group formation, student transfers, account adjustments, attendance tracking—all of this is done manually, often in several different files or systems.
• Fixed fees are not suitable for everyone – payments for lessons, trial lessons, discounts, NVŠ, or additional goods are required. It becomes too complicated to manage this manually.
• If the administration fails to respond, remind, or clarify information, parents are left with uncertainties, and the registration process becomes inconvenient and unreliable.
• Most solutions on the market are either too complex or geared toward large organizations. As a result, club leaders opt for “budget” solutions (Excel, documents) that hinder growth and create constant administrative chaos.

• The system supports various payment scenarios:
  • fixed monthly fees,
  • flexible payments for lessons,
  • one-off payments,
  • trial (demo) lessons,
  • camp fees,
  • Application of NVŠ and discounts.
• Additional items (e.g., dance shoes or equipment) can be added, which customers pay for together with their registration.

• The system allows you to add teachers, assign them to groups, and calculate salaries based on hours and actual attendance. This eliminates additional manual calculations and helps maintain transparency between the administration and lecturers.
• EXOCLASS has an advanced reporting system that allows you to analyze data from various angles:
  • group filling,
  • student engagement,
  • income dynamics,
  • payment status,
  • registration trends.
• Additionally, external tools (Google Analytics and Meta Pixel) can be integrated to ensure that marketing and business decisions are based on real data.
• Automated communication that takes the burden off administration. The system automatically sends:
  • invoices and payment reminders,
  • announcements about upcoming classes,
  • invitations to teachers,
  • informative letters to customers.

• Administrative processes were transferred to a single system, abandoning Excel and manual work models.
• Payment, invoice, and debtor management has become transparent and controllable in real time.
• Club managers can offer more flexible payment models and additional services without additional administrative burden.
• The customer (parent) experience has become simpler and more transparent—from registration to payments and attendance information.
• The system provided a foundation for growth, both by increasing the number of activities and by expanding into new locations and formats.